· 0 reviews
WeddingFlow
AI Wedding Planning Software
About WeddingFlow
WeddingFlow is an AI-powered operating system designed to help professional wedding planners manage their entire workflow from initial proposal to wedding day execution. The platform eliminates the need to juggle multiple tools by integrating client management, vendor coordination, timeline creation, and real-time run sheet execution into one unified system. At the core is Aria, an AI coordinator that can generate complete client proposals in under 10 minutes, build standard operating procedure (SOP) packs, and create detailed, mobile-optimized run sheets with a live 'NOW' indicator and vendor contacts. WeddingFlow also offers a branded client portal with one-click approvals, RSVP collection, budget tracking, and vendor management with side-by-side comparisons. The platform is built for efficiency, helping planners save up to 15 hours per wedding by automating repetitive tasks and ensuring all team members stay aligned on event day. AiDOOS enhances the deployment and adoption of WeddingFlow by providing a structured implementation service, ensuring that your firm leverages the full potential of the platform from the start, with personalized onboarding, integration with existing tools, and ongoing support to maximize return on investment.
Challenges It Solves
- Wedding planners spend too much time manually creating proposals and documents.
- Managing multiple vendors and clients across disparate tools leads to inefficiency.
- Ensuring everyone has real-time access to the run sheet on wedding day is challenging.
- Inefficient planning processes cause planners to lose hours per wedding.
Use Cases
Proposal Creation
Wedding planners can quickly generate customized proposals for clients using Aria's AI.
Wedding Day Coordination
Real-time run sheets ensure the entire team is synchronized on the day.
Team Workflow Management
Assign tasks, manage documents, and keep all stakeholders updated during the planning process.
Pricing
- AI proposal writing
- SOP generation
- Run sheet creation
- Client portal
- Vendor management
- Budget tracking
Key Features
Aria writes comprehensive client proposals in under 10 minutes.
Builds complete standard operating procedure packs instantly.
Generates detailed, mobile-optimized run sheets with live updates.
Compare vendors side-by-side and manage their information centrally.
Branded portal for clients to approve proposals and make decisions.
Track expenses and stay on top of financials within the platform.
What Reviewers Say
What works well
- Reduces time spent on proposals and planning by automating key tasks.
- Centralizes client, vendor, and timeline management in one tool.
- Offers a 14-day free trial without requiring a credit card.
Common concerns
- Pricing is relatively higher for small-scale event planners.
- Limited integration options with other event software.
Reviews
No reviews yet for WeddingFlow
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Enterprise Readiness
Identity & Access
Data Security
SLA & Availability
Compliance & Portability
Integrations
Google Calendar
Sync wedding timelines, meetings, and vendor appointments with Google Calendar.
Stripe
Process client deposits and payments through Stripe integration.
Slack
Get notifications and collaborate with team members via Slack.
Zapier
Connect WeddingFlow with 1000+ apps via Zapier for automated workflows.
Gmail
Send and receive emails with clients and vendors directly from Gmail.
Dropbox
Store and share documents, contracts, and media with Dropbox integration.
Zoom
Schedule and join virtual client meetings directly from WeddingFlow.
QuickBooks
Sync invoices, expenses, and financial data with QuickBooks.
Governance & Compliance
EU AI Act
No data available
Data Processing Agreement
No data available
Sub-processors
No data available
Right to Erasure
No data available
Change Notifications
No data available
NIST AI RMF
No data available
AiDOOS Managed Deployment
Deploy WeddingFlow in 72 hours
AiDOOS handles setup, CRM integration, SSO config, and user provisioning. Your team goes live — not your IT department.
Prerequisites
- Active WeddingFlow account
- Admin access to WeddingFlow workspace
- Payment method for subscription
Configuration Options
- Set up user roles and permissions
- Configure AI writing preferences
- Enable integrations with Google Calendar, Stripe, etc.
How WeddingFlow Compares
| Product | AI & Analytics | Ease of Use | Enterprise Features | Pricing | Integrations | Mobile Experience | Quick Setup | Customer Support | Rating | Price/mo |
|---|---|---|---|---|---|---|---|---|---|---|
|
W
WeddingFlow This product
|
Good | Good | Fair | Good | Fair | Good | Good | Fair | — | $69/user |
|
AP
Aisle Planner
|
Fair | Excellent | Good | Excellent | Good | Good | Excellent | Good | ★ 4.5 | $35/user |
|
HB
HoneyBook
|
Fair | Excellent | Good | Excellent | Good | Good | Excellent | Good | ★ 4.7 | $9/user |
|
DB
Dubsado
|
Poor | Excellent | Good | Excellent | Good | Good | Excellent | Good | ★ 4.8 | $20/user |
A Virtual Delivery Center for WeddingFlow
Pre-vetted experts and AI agents in the loop, assembled as a delivery pod. Pay in Delivery Units — universal pricing across roles, seniority, and tech stacks. No hiring, no contracting, no procurement cycle.
- Plans from $2,000 — Starter Pack, 10 Delivery Units, 90 days
- Refundable on unused Delivery Units, anytime — no questions asked
- Re-delivery guarantee on acceptance miss
- Pre-flight delivery sizing — you see the plan before you commit
How a Virtual Delivery Center delivers WeddingFlow
Outcome-based delivery via AiDOOS’s VDC model. Why VDC vs traditional consulting? →
Outcome-Based
Pay for results, not hours
Milestone-Driven
Clear deliverables at each phase
Expert Network
Access to certified specialists