Mailbutler ★ 4.5 · 64 reviews

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Mailbutler

Your inbox, smarter.

AiDOOS Verified SAAS Marketing

4.5 ★★★★☆ 64 reviews

Live in 72 hours 14-day free trial

About Mailbutler

Mailbutler is an email extension that enhances your inbox with a suite of productivity tools. It integrates seamlessly with Apple Mail, Gmail, and Outlook, providing email tracking to know when and where your emails are opened, scheduled sending for optimal delivery times, and mail merge for personalized bulk emails. The extension also offers shared inbox collaboration with live status indicators and email assignments, turning a team's inbox into a collaborative hub. Additionally, Mailbutler's signature marketing capabilities allow users to create and share branded email signatures with CTAs and banners, transforming every email into a marketing opportunity. With a focus on privacy and security, Mailbutler is ISO/IEC 27001 certified. AiDOOS enhances deployment and adoption by offering a streamlined integration process and comprehensive support, ensuring that teams can quickly leverage Mailbutler's features to improve their email workflows and communication effectiveness.

Challenges It Solves

Lack of visibility into email engagement and follow-up opportunities
Time-consuming manual email personalization and bulk sending
Inefficient team collaboration on shared inboxes
Underutilized email signatures as a marketing channel

Use Cases

Email Tracking

Track when and how recipients engage with your emails to inform follow-ups and business decisions.

Personalized Outreach

Send personalized bulk emails with mail merge and schedule them at the optimal time.

Team Collaboration

Collaborate on shared inboxes with live status indicators and email assignments for efficient team management.

Signature Marketing

Create branded email signatures with CTAs and banners to turn every email into a marketing opportunity.

Pricing

Custom pricing — built for your team

Mailbutler pricing is tailored to your organisation's size, integrations, and requirements. AiDOOS generates your proposal instantly — scoped & ready in seconds.

Starter Professional Smart

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Key Features

Email Tracking

Get real-time notifications when recipients open your emails and click links.

Tailored Sending

Send personalized bulk emails with mail merge and schedule them for the best time.

Inbox Collaboration

Turn your shared inbox into a collaboration hub with live statuses and email assignments.

Signature Marketing

Unlock the full potential of email signatures with customizable marketing messages and CTAs.

Email Scheduling

Schedule emails to be sent at the perfect time for maximum impact.

Mail Merge

Send personalized bulk emails efficiently with dynamic fields.

What Reviewers Say AI-synthesized from 64 reviews

What works well

Seamless integration with popular email clients like Gmail, Apple Mail, and Outlook.
Powerful email tracking with real-time notifications.
User-friendly interface and easy setup.

Common concerns

Limited functionality in the free Starter plan (watermark on sent emails).
Some features may require a learning curve for new users.

Reviews

64 verified reviews

4.5

★★★★☆

out of 5 · 64 reviews

By segment

Enterprise14%

Mid-Market86%

CEO

"Absolutely Loving It"

I love the send-later feature and being able to create tasks from emails that go directly into Trello. It works flawlessly. I have no dislikes. Initially, it slowed down my mail client, but they resolved that. When I send, I can review the email, it creates Trello tasks, and it shows me if emails were opened.

Senior Sales Consultant, Team Leader

"The Best Application I've Used"

It's easy to use with my business email. Great templates, can track every mail, and get notified when someone opens my mail. There's nothing to dislike. I can design creative templates and easily label each email.

Small-Business (50 or fewer emp.)

"I'm a Fan of Mailbutler"

Mailbutler helps me verify that clients opened my emails, rather than wondering if they went to spam or were ignored. I also like scheduling emails for optimal times. I use the Chrome extension with Gmail. I'd like to customize my signature with my first name above my full name. Also, for group emails, I wish I could see if each recipient received and opened the message. Mailbutler confirms opens, helping me decide when to follow up. Templates are also a big time-saver.

Shareholder

"Key tool for handling high email volume"

MailButler offers many features, but my favorites are sending emails with a delay and tracking when they're opened. It's problem-free; no issues at all. It rescues me when I send something in a hurry and need to retract and fix it.

Small-Business (50 or fewer emp.)

"Useful Gmail add-in that enhances efficiency"

Signature replacement is great, and templates are very handy. The interface is a bit clunky, and navigation isn't always intuitive. Organization could be better. I had a hard time finding a good email templating solution for Gmail; most had significant flaws. Mailbutler is the best I've come across.

Small-Business (50 or fewer emp.)

"Excellent productivity tool"

It's user-friendly and fits seamlessly with my email client. I use the send-later and tracking daily. Nothing to complain about; I've been a user for years and couldn't be happier! With tracking, I know if a client has received or opened my messages, so I can decide when to follow up. That boosts my productivity! Sometimes I hit send and realize seconds later I've missed important info. Mailbutler delays sending by a few seconds, letting me unsend those emails.

Enterprise (> 1000 emp.)

"Top Add-On for Apple Mail"

As an early adopter, I've been with Mailbutler for over five years. It has numerous great features like 'Send Later' and 'Email Tracking'. With the addition of AI, it's become a superior tool. I'd recommend it to everyone, from light to heavy email users. Mailbutler has boosted my and my team's productivity substantially. Thanks to the Mailbutler team for all the years of great work! I like everything, especially the ongoing improvements. It makes email management more productive, less time-consuming, and better organized for me and my team.

Small-Business (50 or fewer emp.)

"Precision email tracking akin to a Swiss timepiece"

As a mortgage broker, knowing how and when my emails are opened is vital. Tracking works with Swiss-watch precision. There are features I haven't explored yet, like custom signatures. The software is excellent, but the standout is their customer service! Any query gets immediate attention, and they persist until it's resolved. I'm convinced! Mailbutler is integrated with Apple Mail, which occasionally causes minor hiccups after major macOS updates. This happened once last year when it was unavailable for a week while they adapted it for Sonoma. Still, they warned us not to upgrade prematurely, but I did anyway ;) They also offered compensation for the outage. Email tracking for my mortgage business communications.

mkt team lead

"Comprehensive email tracking packed with extras"

The email tracking is likely the most sophisticated available. The Smart Assistant also assists with responses and email management. It can propose reminder follow-ups, generate notes from messages, and supply templates for reusing content. I'm using it on Apple and Gmail. It takes a while to grasp all the features. Pricing might be an issue for small businesses or individuals needing only basic functions. But once I got the hang of it, the advantages outweighed these downsides. Mailbutler resolves multiple issues by streamlining email handling. Tracking lets me see if emails are read, preventing mix-ups. The Smart Assistant aids in composing replies, turning emails into tasks, and setting reminders. These save time and keep my workflow efficient.

Insurance Agency Owner

"Mailbutler: An Indispensable Plugin for Your Email Client!"

Mailbutler's read receipts have never failed me. I'm on the Smart Plan with the AI Assistant, which offers a full suite of tools that ramp up the professionalism and convenience of handling my emails. I think the Smart Plan is the top option, and it's priced reasonably. I have no complaints; the software runs flawlessly. My top pick is how it elevates my email writing. The precise spell check and top-notch AI writing helper guarantee that my emails look sharp, which is what I care about most.

Enterprise Readiness

ISO/IEC 27001

Identity & Access

SSO✗ Not supported

RBAC✗

Audit Logs✗

Data Security

At restAES-256

In transitTLS 1.2+

Key mgmtVendor-managed

SLA & Availability

Uptime SLA99.9%

RPO—

RTO—

Pen test—

Compliance & Portability

Data residency—

Data export

Right to erasure✗

Integrations

Gmail

Mailbutler integrates with Gmail in the browser to provide email tracking, scheduling, and productivity features.

Native Less than 1 hour

Apple Mail

Mailbutler offers a plugin for Apple Mail on macOS, adding tracking, send later, and other productivity tools.

Native Less than 1 hour

Outlook

Mailbutler provides an add-in for Microsoft Outlook on Windows and Mac, extending email tracking and collaboration.

Native Less than 1 hour

Google Chrome

Mailbutler's browser extension for Chrome enables tracking and productivity features within Gmail.

Native Less than 1 hour

Salesforce

Mailbutler can integrate with Salesforce to sync email activity and contacts, providing context within the CRM.

Third_Party 1-2 hours

Slack

Mailbutler can send notifications to Slack channels when emails are tracked or opened.

Third_Party Less than 1 hour

Trello

Mailbutler can create Trello cards from emails or sync email tasks to Trello boards.

Third_Party Less than 1 hour

HubSpot

Mailbutler integrates with HubSpot to log email interactions and update CRM records automatically.

Third_Party 1-2 hours

Governance & Compliance

EU AI Act

No data available

Data Processing Agreement

No data available

Sub-processors

No data available

Right to Erasure

No data available

Change Notifications

No data available

NIST AI RMF

No data available

AiDOOS Managed Deployment

Deploy Mailbutler in 72 hours

AiDOOS handles setup, CRM integration, SSO config, and user provisioning. Your team goes live — not your IT department.

Deployments

94%

Adoption rate

4.8/5

Post-deploy sat.

1-2 weeks

Time to value

Prerequisites

An active email account (Gmail, Outlook, or Apple Mail)
Company admin access for browser extension or plugin installation
Valid Mailbutler subscription or trial

Configuration Options

Set up email tracking defaults
Configure team signature sharing and templates
Integrate with existing CRM (Salesforce, HubSpot) via API
Define role-based permissions for team members

How Mailbutler Compares

Product	AI & Analytics	Ease of Use	Enterprise Features	Pricing	Integrations	Mobile Experience	Quick Setup	Customer Support	Rating	Price/mo
M Mailbutler This product	Good	Excellent	Fair	Good	Good	Fair	Excellent	Excellent	★ 4.5	$9/user
MX Mixmax	Good	Good	Good	Fair	Excellent	Good	Good	Good	—	$Custom/user
HS HubSpot Sales Hub	Excellent	Good	Excellent	Fair	Excellent	Excellent	Good	Good	—	$Custom/user
BO Boomerang	Good	Excellent	Poor	Good	Fair	Fair	Excellent	Good	—	$Custom/user

Virtual Delivery Center · A new delivery category

A Virtual Delivery Center for Mailbutler

Pre-vetted experts and AI agents in the loop, assembled as a delivery pod. Pay in Delivery Units — universal pricing across roles, seniority, and tech stacks. No hiring, no contracting, no procurement cycle.

Plans from $2,000 — Starter Pack, 10 Delivery Units, 90 days
Refundable on unused Delivery Units, anytime — no questions asked
Re-delivery guarantee on acceptance miss
Pre-flight delivery sizing — you see the plan before you commit

Get a delivery plan for Mailbutler What’s a Virtual Delivery Center?

How a Virtual Delivery Center delivers Mailbutler

Outcome-based delivery via AiDOOS’s VDC model. Why VDC vs traditional consulting? →

Outcome-Based

Pay for results, not hours

Milestone-Driven

Clear deliverables at each phase

Expert Network

Access to certified specialists

Implementation Timeline

Discover

Requirements & assessment

Integrate

Setup & data migration

Validate

Testing & security audit

Rollout

Deployment & training

Optimize

Performance tuning

Schedule a Meeting

Frequently Asked Questions

What email clients does Mailbutler support?

Mailbutler supports Gmail in the browser (via Chrome extension), Apple Mail on macOS, and Microsoft Outlook on Windows and Mac, with a plugin/add-in for each.

Does Mailbutler offer a free plan?

Yes, Mailbutler has a free-forever Starter plan that includes basic features, and you can start a 14-day free trial of all features without a credit card.

Is Mailbutler ISO 27001 certified?

Yes, Mailbutler is ISO/IEC 27001 certified, which ensures its information security management systems are independently audited.

Can I customize email signatures with Mailbutler?

Yes, Mailbutler allows you to create custom HTML signatures, use pre-designed templates, add marketing elements like CTAs and images, and share signatures with your team.

Does Mailbutler integrate with my existing CRM?

Yes, Mailbutler offers integrations with popular CRMs like Salesforce and HubSpot to sync email activities and updates.

How quickly can Mailbutler be deployed through AiDOOS?

Typically within 72 hours, and you can expect to see value within 1-2 weeks with full integration and configuration support.

Mailbutler

About Mailbutler

Challenges It Solves

Use Cases

Email Tracking

Personalized Outreach

Team Collaboration

Signature Marketing

Pricing

Custom pricing — built for your team

Key Features

Email Tracking

Tailored Sending

Inbox Collaboration

Signature Marketing

Email Scheduling

Mail Merge

What Reviewers Say AI-synthesized from 64 reviews

What works well

Common concerns

Reviews

Enterprise Readiness

Identity & Access

Data Security

SLA & Availability

Compliance & Portability

Integrations

Gmail

Apple Mail

Outlook

Google Chrome

Salesforce

Slack

Trello

HubSpot

Governance & Compliance

EU AI Act

Data Processing Agreement

Sub-processors

Right to Erasure

Change Notifications

NIST AI RMF

AiDOOS Managed Deployment

Deploy Mailbutler in 72 hours

Prerequisites

Configuration Options

How Mailbutler Compares

A Virtual Delivery Center for Mailbutler

How a Virtual Delivery Center delivers Mailbutler

Outcome-Based

Milestone-Driven

Expert Network

Implementation Timeline

Frequently Asked Questions

Quick Stats

Resources

Vendor

Get an Instant Proposal