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Fourwaves ★ 4.8 · 54 reviews
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Marketplace › Marketing › Fourwaves  · Fourwaves alternatives

Fourwaves

Run your entire conference in one place: abstracts, peer review, registration, event website, program and conference app.

AiDOOS Verified SAAS Marketing
4.8 ★★★★★ 54 reviews
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Category
Marketing
Deployment
Cloud (SaaS)
API Access
Yes
AiDOOS Deploy
72 hours

About Fourwaves

Fourwaves is an all-in-one event management platform designed specifically for academic and scientific conferences. It allows organizers to manage the entire event lifecycle in one place, eliminating the need for multiple disconnected tools. Core capabilities include: flexible abstract submission forms, single and double-blind peer review workflows with conflict of interest detection, customizable registration forms with secure online payments, a no-code event website builder, conference program and session management, virtual poster sessions, and a mobile conference app for attendees. The platform streamlines administrative tasks by automating abstract formatting, reviewer assignment, and the creation of book of abstracts with author index. It also offers custom reports and an open API for CRM integrations. Fourwaves is trusted by organizations for its ease of use and responsive customer support. With transparent pricing plans from Free to Pro, it scales from small workshops to large international symposia. AiDOOS enhances deployment and adoption by providing expert implementation services, custom configuration, and ongoing support, ensuring that organizations can leverage Fourwaves to its full potential and achieve seamless event management.

Challenges It Solves

  • Fragmentation of event management tools, requiring multiple systems to handle registration, abstracts, and program scheduling.
  • Manual and time-consuming abstract formatting and reviewer assignment.
  • Difficulty delivering a professional and engaging attendee experience across web and mobile.
  • Lack of integration between registration, payments, and reporting systems.

Screenshots

Fourwaves screenshot 1
Fourwaves screenshot 1 Fourwaves screenshot 2 Fourwaves screenshot 3 Fourwaves screenshot 4 Fourwaves screenshot 5 Fourwaves screenshot 6 Fourwaves screenshot 7

Use Cases

Academic Conference Management

Manage the full lifecycle of academic conferences, from abstract submission to peer review, registration, and program publication.

Scientific Society Events

Organize annual meetings and scientific symposia with seamless integration of website, abstracts, and registration.

Professional Workshops

Simplify registration and payment processing for continuing education courses and professional development workshops.

Pricing

Custom pricing — built for your team

Fourwaves pricing is tailored to your organisation's size, integrations, and requirements. AiDOOS generates your proposal instantly — scoped & ready in seconds.

Free Essential Advanced
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💡 Pricing insight from reviewers: Fourwaves offers a free plan and paid plans starting at $899/year, which is cost-effective for academic conferences.

Key Features

Abstract Management

Collect and manage abstract submissions with flexible forms and automated book of abstracts.

Peer Review

Streamline single and double-blind peer review with conflict of interest detection and custom scoring.

Registration & Payments

Customizable registration forms with secure online payments and automatic name badge generation.

Website Builder

Create a professional event website without coding, including participant directory and Q&A.

Conference Program

Effortlessly build and publish the event program with sessions and scheduling.

Virtual Poster Sessions

Host engaging virtual poster sessions to enable interactive presentations.

What Reviewers Say AI-synthesized from 54 reviews

What works well

  • Highly rated for ease of use and customer support
  • All-in-one platform reduces need for multiple tools
  • Trusted by academic and scientific organizations

Common concerns

  • Pricing may be costly for small events or societies with limited budgets
  • Some advanced features may require higher-tier plans

Reviews

54 verified reviews
4.8
★★★★★
out of 5 · 54 reviews
By segment
Enterprise43%
Mid-Market57%
A
Associate professor
"User-Friendly Platform with Excellent Customer Service"
This platform is user-friendly, and the customer service is excellent. I don't think I've encountered any dislikes. It's been very helpful in organizing conference details such as registration and abstract submission.
P
Principal Investigator and Co-Director, Center for Structural Genomics of Infectious Diseases
"Easy-to-Manage Event Site Ideal for Science Conferences"
The site is very easy to use and manage. It allows us to charge and connect via Stripe to legally collect fees for an independent conference. The support team is very responsive. Over the years, the site's features have expanded, but I stick with the basic ones because I like the simplicity. It fills a niche for high volumes of abstracts in science conferences and offers an affordable payment structure for independent conferences without university backing.
R
Research Associate
"Incredibly User-Friendly and Ideal for Academic Events"
It's SO easy to use – I've organized academic events on many platforms, and this is by far the most user-friendly. It's also highly tailored to academia with registration, abstract submission, schedules, and event linking – incredible! They offer excellent prices and flexible pricing, which really helps when running an event on a budget. Lastly, the team is amazing to work with and very responsive. I love using this platform and can't think of anything I dislike right now. Costs are often high for such platforms, and with a non-profit center, it's a huge help. It also solves the issue of needing separate platforms for registration and abstract submission for a conference.
M
Mid-Market (51-1000 emp.)
"Outstanding Customer Service and a Great Platform for Events"
We've used this platform for our latest virtual, hybrid, and in-person events, bringing together hundreds of participants and submissions. We're completely content. Customer service is exceptional with quick responses, an accessible team, and effective support. The many videos and wiki resources make the platform much easier to use. The team listens to client needs and shows continuous dedication to improvement. We strongly recommend this solution. One minor issue is duplication of information from registration to submission, but we've received a lot of support when needed.
A
Associate Professor
"Responsive Fourwaves Team Ensures a Great Conference"
The entire Fourwaves staff is responsive and dedicated to helping you host a successful conference. Some payment platforms can be off-putting for certain users. They assist us in hosting a webpage, soliciting and archiving proposals, and collecting registration fees.
E
Executive Director
"Nurses Endorse Fourwaves!"
The platform is simple, and the support team is very responsive. So far, we've found no downsides. We can conduct peer review of abstracts seamlessly and simply. We haven't received any complaints about the submission, review, or registration processes.
D
Doctoral Student
"Fourwaves: Excellent Tool for Event Management"
What stands out first is how [sensitive content hidden] and his team are always eager to help us maximize our event using Fourwaves. Communicating with this small but dynamic and engaging team is easy, and they answer our questions quickly and effectively. Fourwaves itself is user-friendly and lets anyone build a customized platform for their event with a professional appearance. The many options allow us to create separate pages for applications, attendance, and sponsors, centralizing various aspects of event organization. Each page can be customized and updated in minutes, making this platform a fantastic tool for those with limited coding or website experience who want to organize medium to large events. I think it would be helpful to showcase all the platform's features via email to page managers or through on-screen pop-ups, as I still discover new ones now and then that would have been useful earlier. I'm part of a student association planning a conference evening for the public. We need a platform for people to submit talks and for community members to register for online or in-person attendance. Since our work is volunteer-run with limited funds, Fourwaves is a great way to centralize our management while highlighting sponsor contributions and other event highlights.
E
Executive Director of Commercialization
"Ideal for University Research Events"
I truly appreciate how Fourwaves simplifies organizing our university-wide research showcase. The attractive, intuitive interface works well for submitters, judges, admins, and attendees. It's obvious the designers deeply understand what's needed for a research conference, especially with a focus on poster presentations. Administrators and judges find abstract submission management straightforward and efficient. It's among the most intuitive software I've used, and customer support is outstanding. The only thing I wish it allowed is multiple prizes or separate judging tracks within the system. That's not straightforward for an admin to set up, but their support team said they'd work with us if we contact them early. Fourwaves provides a sleek, easy-to-use interface for all participants and handles poster sessions well, something many platforms fall short on. It simplifies managing abstracts and demographic data from our broad academic community.
S
Senior Meetings Manager
"FourWaves Enhances Abstract Management and Peer Review for Smooth Conference Organization"
Our group has been very pleased with FourWaves. Its well-structured abstract handling, straightforward peer-review process, and smooth event-wide coordination have really improved our planning. The software is easy to navigate, and the included video tutorials and chatbot support cover most usual tasks. Although other systems have comparable features, I'd like a short instructional video with practical tips to ensure data flows smoothly through all stages. Many aspects of the system naturally guide you toward collecting the right information, and as I'm in my first year, I expect things will become even more evident over time. I'm excited about the forthcoming mobile app and appreciate how the platform integrates abstract management, program scheduling, and website functions. The chatbot and online support have been particularly useful for quick answers and managing vast amounts of info. Customer service has been top-notch as well—quick to respond, clear, and proactive. That kind of help makes a big difference when juggling complex data, and I truly value the efficient and reassuring experience.
A
Associate Dean, Research
"Fourwaves: A Simple, Comprehensive Conference Solution"
Fourwaves served as a full-service platform for our conference, covering everything from creating a promotional site to managing abstract submissions and committee evaluations, handling registrations and refunds, and assembling the program. It proved straightforward to use, which attendees found friendly. Setting up the conference page requires some time to align all details, particularly schedules. Organizing abstracts by category and review status could occasionally be confusing, but with minor assistance it became manageable. The platform significantly cut down on administrative tasks like correspondent and submitter follow-ups, simplified fee collection, and made building participant lists and badges easier. The review process was streamlined greatly by allowing graders to use a rubric for scoring, which aided in program decisions. We also appreciated the eco-friendly online program, and we're eager for the upcoming app to boost attendee access to conference info.

Reviewer Demographics

Top Industries

No data available

Enterprise Readiness

SOC 2 Type II

Identity & Access

SSO✗ Not supported
RBAC✓ None
Audit Logs✗

Data Security

At restAES-256
In transitTLS 1.2+
Key mgmtVendor-managed

SLA & Availability

Uptime SLA99.9%
RPO—
RTO—
Pen test—

Compliance & Portability

Data residencyCanada, US, EU
Data export✓ Excel, CSV
Right to erasure✗

Integrations

Moneris

Integrates with Moneris to process online payments for event registrations.

Third_Party 2-4 hours

Eventbrite

Can be used as an alternative or migration source for event registration and ticketing.

Third_Party < 1 hour

ConfTool

A conference management system that Fourwaves can replace or integrate with for migration purposes.

Third_Party 2-4 hours

Stripe

Enables online payment processing for event registrations.

Third_Party < 1 hour

PayPal

Allows attendees to pay via PayPal for event tickets and registrations.

Third_Party < 1 hour

Google Calendar

Syncs conference program and sessions to Google Calendar for attendees.

Third_Party < 1 hour

Outlook Calendar

Syncs event schedule and sessions to Outlook calendars.

Third_Party < 1 hour

Salesforce

CRM integration via open API for custom data sync.

Third_Party 4-8 hours

Governance & Compliance

EU AI Act

No data available

Data Processing Agreement

No data available

Sub-processors

No data available

Right to Erasure

No data available

Change Notifications

No data available

NIST AI RMF

No data available

AiDOOS Managed Deployment

Deploy Fourwaves in 72 hours

AiDOOS handles setup, CRM integration, SSO config, and user provisioning. Your team goes live — not your IT department.

12
Deployments
94%
Adoption rate
4.8/5
Post-deploy sat.
1-2 weeks
Time to value

Prerequisites

  • Admin access to Fourwaves account
  • Payment gateway credentials (if using paid events)
  • Event details and branding materials

Configuration Options

  • Event registration forms
  • Abstract submission forms
  • Peer review workflows
  • Payment gateway integration

Common Setup Issues (& how AiDOOS handles them)

⚠ — % of deployments
✓
⚠ — % of deployments
✓
⚠ — % of deployments
✓

How Fourwaves Compares

Product AI & Analytics Ease of Use Enterprise Features Pricing Integrations Mobile Experience Quick Setup Customer Support Rating Price/mo
Fourwaves This product
Fair Excellent Good Good Fair Good Excellent Excellent ★ 4.8 $Custom/user
Eventbrite
Fair Excellent Good Good Excellent Excellent Excellent Good — $Custom/user
Cvent
Excellent Fair Excellent Poor Good Good Fair Good — $Custom/user
Whova
Good Excellent Good Fair Good Excellent Excellent Good — $Custom/user
Virtual Delivery Center · A new delivery category

A Virtual Delivery Center for Fourwaves

Pre-vetted experts and AI agents in the loop, assembled as a delivery pod. Pay in Delivery Units — universal pricing across roles, seniority, and tech stacks. No hiring, no contracting, no procurement cycle.

  • Plans from $2,000 — Starter Pack, 10 Delivery Units, 90 days
  • Refundable on unused Delivery Units, anytime — no questions asked
  • Re-delivery guarantee on acceptance miss
  • Pre-flight delivery sizing — you see the plan before you commit
Get a delivery plan for Fourwaves What’s a Virtual Delivery Center?

How a Virtual Delivery Center delivers Fourwaves

Outcome-based delivery via AiDOOS’s VDC model.  Why VDC vs traditional consulting? →

Outcome-Based

Pay for results, not hours

Milestone-Driven

Clear deliverables at each phase

Expert Network

Access to certified specialists

Implementation Timeline

1
Discover
Requirements & assessment
2
Integrate
Setup & data migration
3
Validate
Testing & security audit
4
Rollout
Deployment & training
5
Optimize
Performance tuning
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Frequently Asked Questions

What is an active event in Fourwaves?
An active event is an event that is published and whose end date has not passed. Plans allow a certain number of active events simultaneously; you can publish many events throughout the year as long as only the allowed number are active at a time.
Can I pass service fees to registrants?
Yes, Fourwaves allows you to pass the service fee to registrants, so they pay the processing fee at checkout.
Does Fourwaves integrate with payment gateways like Moneris?
Yes, Fourwaves integrates with payment gateways such as Moneris and Stripe to process online payments.
Can I export my data from Fourwaves?
Yes, you can export custom reports in Excel and CSV formats, and they offer an open API for CRM integrations.
Does Fourwaves support virtual or hybrid events?
Yes, Fourwaves supports virtual poster sessions and hybrid events, including a mobile conference app.
Is there a free plan available?
Yes, Fourwaves offers a free plan with unlimited events, unlimited registrations, and 25 abstract submissions, with a 3% service fee.

Quick Stats

★ 4.8
Rating
12
Deployments
72 hours
Live in
99.9%
Uptime SLA
Deployment Complexity
Easy (2/5)
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Resources

Official Website

Vendor

Fourwaves
Founded 2012 · 11-20 employees · Montréal, CA
Verified Vendor

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