Smartsheet is a versatile SaaS platform designed to enable teams to collaborate, manage projects, and automate workflows, including regulatory compliance management. While not exclusively built for compliance, Smartsheet offers powerful tools that can be customized to track compliance tasks, manage regulatory documentation, and ensure adherence to industry standards across various sectors. Smartsheet allows organizations to build tailored compliance workflows, automate reporting, and ensure accountability, making it a useful tool for companies seeking a flexible solution to manage compliance processes.

Key Features:

1. Customizable Compliance Workflows: Smartsheet’s highly customizable platform allows users to design workflows tailored to their organization’s specific compliance needs. Teams can create checklists, assign tasks, set deadlines, and track the completion of compliance-related activities, ensuring all regulatory obligations are met.

2. Compliance Tracking and Reporting: Smartsheet provides robust tools to track compliance tasks and generate automated reports. Organizations can maintain a clear record of compliance activities, audit trails, and documentation, ensuring readiness for internal audits or external regulatory inspections.

3. Automated Alerts and Notifications: Users can set up automated alerts and notifications for compliance deadlines, upcoming audits, or overdue tasks. This ensures that nothing falls through the cracks, helping teams stay on top of compliance requirements and reducing the risk of non-compliance.

4. Document Management: Smartsheet allows teams to store, manage, and collaborate on compliance-related documents in one centralized location. This feature ensures that important policies, procedures, certifications, and audit reports are easily accessible, reducing the administrative burden of compliance documentation.

5. Risk Management and Assessment: Smartsheet can be customized to track risk assessments and monitor regulatory risks. Users can create risk registers, assess the severity and likelihood of risks, and implement mitigation strategies, helping organizations stay proactive in managing compliance risks.

6. Collaboration and Accountability: Smartsheet enables teams to collaborate on compliance activities in real-time. Each task is assigned to a specific team member, and the platform tracks progress and completion, ensuring accountability and visibility into who is responsible for each compliance task.

7. Compliance Audit Support: Smartsheet’s platform is audit-friendly, allowing organizations to prepare for audits by storing and organizing documentation, creating audit checklists, and ensuring that all compliance tasks are tracked and completed on time.

8. Pre-built Templates for Compliance: Smartsheet offers various pre-built templates for different compliance frameworks (e.g., HIPAA, ISO, GDPR). These templates can be used to accelerate the setup of compliance workflows and ensure adherence to regulatory requirements with minimal customization effort.

9. Data Security and Access Control: Smartsheet ensures compliance with data privacy regulations by offering robust security features such as role-based access controls, encryption, and audit trails. This ensures that sensitive compliance-related information is only accessible to authorized personnel.

Benefits:

• Flexibility in Compliance Management: Smartsheet’s highly customizable platform allows organizations to tailor compliance workflows to fit their specific regulatory requirements, no matter the industry.

• Improved Efficiency: Automated workflows, notifications, and reporting tools streamline compliance management, reducing the administrative burden and ensuring that tasks are completed on time.

• Collaboration and Accountability: Smartsheet facilitates real-time collaboration among teams, ensuring that each compliance task is clearly assigned, tracked, and completed, fostering accountability within the organization.

• Audit Readiness: The platform’s document management and reporting tools ensure that organizations are well-prepared for internal audits or regulatory inspections, with all necessary documentation easily accessible.

• Scalable for Organizations of Any Size: Smartsheet’s flexible architecture makes it suitable for organizations of any size, from small businesses to large enterprises, allowing them to scale their compliance management efforts as needed.

Use Cases:

• Healthcare Compliance: Healthcare organizations use Smartsheet to track and manage compliance with HIPAA regulations, ensure the security of patient data, and maintain audit trails for regulatory inspections.

• Financial Services: Banks and financial institutions customize Smartsheet to track compliance with financial regulations such as SOX, AML, and GDPR, ensuring that risk assessments, reporting, and documentation are properly managed.

• Manufacturing: Manufacturers use Smartsheet to ensure compliance with industry standards such as ISO, manage supply chain risks, and monitor regulatory compliance across global operations.

• Education: Educational institutions leverage Smartsheet to manage compliance with data privacy regulations like FERPA and track policies, procedures, and audit readiness for regulatory bodies.

Smartsheet offers a highly adaptable platform for managing compliance workflows and regulatory tasks across industries. By automating compliance activities, centralizing documentation, and fostering collaboration, Smartsheet helps organizations streamline compliance processes and ensure they meet regulatory requirements.